Bid Executive

Full Time
Greater Manchester
Posted 4 weeks ago

Job Title: Bid Executive

Reports to: Bid Manager

Based: Salford Quays

Job Purpose Summary

You will be responsible for supporting in the sourcing, completion and coordination of the Company’s bid activity.

You will assist in the continuous development of the Department, supporting in all sector and service line business development campaigns and will support in delineating best practice throughout the Company. The Department plays a pivotal role in shaping and driving the Company’s growth.

Key Responsibilities & Accountabilities

Bid Delivery

Work alongside all key stakeholders to successfully secure new business and retain existing maintenance contracts through re-tenders and renewals

Independently source relevant tender opportunities including monitoring OJEU-regulated portals

Responsible for generating and presenting all Bid / No Bid overviews for review by the Senior Leadership Team

Complete all Approved Supplier Questionnaires (ASQs) and Pre-Qualification Questionnaires (PQQs) as required

Lead the completion all Invitation to Tender (ITT) and Request for Proposal (RFPs) as required, through the creation and coordination of the Work Winning Team

Write work-winning quality and technical written responses

Apply Company Pricing Policies or create bespoke pricing matrices as required for bid responses

Seek, review and revise input from the Work Winning Team to support bid responses and pricing methodology

Provide comprehensive contract overviews to the Senior Leadership Team for review and final sign off

Responsible for the final preparation and delivery of bids to strict deadlines through print, email or portal submission

Attend external interviews and presentations as required

Gather debrief information on bid performance post-contract award / loss

Support in effecting successful mobilisation, supporting the Sales, Account Management and Operational Teams as required

Strategic Bid Development

Independently develop professional relationships with prospects

Identify key messages and differentiators for proposals, to inform and implement lessons learned

Maintain and continuously develop a ‘Bid Library’ of key information and knowledge

Disseminate bid best practice on an industry and regional level to the Company

Regularly provide detailed reporting on activity to the Senior Leadership Team

Support in the continuous development of the Bid Department, generating more efficient ways of working and increasing the success rate of the Department


Perform all of the above responsibilities accurately, within prescribed timescales and deadlines.

Deal with any ad hoc projects or duties the Line Manager considers reasonable

Person Specification

Strong writing and administration skills.

Intermediate to Advanced knowledge of Excel

Good knowledge and experience of the Microsoft Office 365 suite

Excellent time management; with experience in managing multiple projects with time-critical deadlines

A good work ethic and pride in work

Strong organisational skills and attention to detail.

Excellent communication.

Ability to persuade, influence and challenge in a constructive manner and identify appropriate solutions.

Commercial, tender, business development, sales or marketing background

Ideally educated to a degree level (or equivalent).

Confidence to work with Senior Managers.

Customer focussed

Energy, Drive and Enthusiasm.

Ability to quickly grasp the Company’s business activities, operating procedures and processes and gain a good understanding of the industry and marketplaces in which it operates.

Job Features

Job CategorySales & Marketing

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