Business Administration Apprentice

Full Time
Greater Manchester
Posted 8 months ago

Job Title: Business Administration Apprentice
Position Reports to: Sourcing & Logistics Manager
Based: Salford Quays, Manchester

Job Purpose Summary

Marlowe Fire & Security are currently hiring a Business & Administration Apprentice (Level 2 Framework) on a minimum 12 month contract with having the opportunity for a full time role within the Procurement and Fleet department as both are going through a period of development and change and growing as we invest and develop our internal and external systems.

The role will cover a number of areas across Procurement support to E-commerce through to Stores and across Fleet with majority of work being administration based but will be a blended mix.

Marlowe Fire & Security are looking for an Apprentice who will on completion will receive a level 2 Administration Apprenticeship and a level 2 City & Guilds Business Administration qualification and as these are work-based qualifications, which allows learners to develop knowledge, understanding and skills essential for working in a business and administration environment, such as communication skills, working with others and managing and improving own performance.

Key Responsibilities & Accountabilities

The following is split into key areas which the successful Apprentice will cover through the Business & Administration modules:

Procurement support:

• Creation of Engineer & Sales / National Accounts product and parts purchase orders across our supplier base (SAGE200)
• Creation of daily Engineer Walk-In purchase orders (SAGE200)
• Creation of daily FEMP (Fire Extinguisher) orders for our main supplier
• Resolving and responding to supplier price and product queries via email and or phone
• CASH product line creation and all associated details required for new line set-up or amendments on current lines active and or deleted
• CASH inventory support across Min/Max levels set against all 130 engineers for Van Stocks
• The role requires a proactive approach and excellent personal interaction with external Customers and also all departments within the business as the Procurement team and stores will be linked into and will also support the role going forward

E-Procurement support:

• Process all inbound orders from E-Bay (E-Mail) and Pay Pal
• Create Marlow purchase orders via SAGE and send onto supplier
• Produce and maintain weekly stats pack on inbound volumes / orders
• Update supplier portals (Check-Fire) with specific customer orders
• Processing of orders to ensure all work is carried out
• Proactive approach to management of customers inbound orders
• Review and resolve any customer queries on a daily basis
• Liaise with all relevant internal teams to ensure effective response to customers and orders
• Submission of internal reports where applicable
• Effective communication with internal and external customers

STORES Support:

• Support the daily process of supplier Goods-In
• Booking-in supplier deliveries
• System goods receiving into CASH system
• Supplier delivery put away into STORES product locations
• Picking Engineer daily Van Stock requirements
• Dispatching daily orders out to Engineers
• Ordering daily requirements for STORES stock

FLEET Administration support:

• Support Fleet Management with daily administration tasks across some of the following areas:
• Supporting Fleet Management on Marlowe’s New tracking software current being rolled out across the fleet
• Support on daily tracking reports once developed
• Support with fortnightly / monthly Fuel usage reports and communications to company vehicle drivers
• DVLA driver checks via internet
• Driver documentation completion from speeding fines through to parking fines
• Creation of Engineer & Sales / National Accounts product and parts purchase orders across our supplier base (SAGE200)

Person Specification

• Grades 3-9 in Maths & English
• Personality – Energy, Drive and Enthusiasm
• Good telephone manner with colleagues and customers
• Ability to work in a team and on own initiative
• Attention to detail
• Good team player
• Be respectful to others – Customers, Colleagues, Managers, Directors
• Excellent time management and communication skills
• Self motivated

Job Features

Job CategoryAdministration

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